Softconsole

IP Office SoftConsole

IP Office SoftConsole is a PC-based Windows Operator Console for IP Office working with a desktop telephone. Commands and actions are available through menus. Some features can only be used under certain conditions – these features are grayed out until conditions change that allow the feature to be used.

Call details include:

  • Calling Name & Number,
  • Called Name & Number,
  • Call Status,
  • Call Duration
  • Notes

IP Office SoftConsole has been designed to improve operator service by providing the operator with call information and available call actions to simplify call handling and give the appropriate response to the caller. With this easy-to-use software tool the operator can maintain visibility of the number and type of calls waiting and so ensure that clients are greeted in a professional manner. IP Office SoftConsole has many configurable options available to the operator to personalize the look and feel. The Operator can tailor the usability specifically to each of their personal preferences.

IP Office SoftConsole has a number of different panels that it uses to display information. Each of these panels are well-developed panes of information that include all the information that a busy receptionist would need to do their job properly. For further details, please contact us directly for a demonstration at out Customer Experience Centre. The panels include:

  • Call Details Panel
  • Directory Panel (includes conferencing)
  • Queue Panel
  • Held Calls Panel
  • BLF Panel (Busy Lamp Field Panel)
  • Park Slot Panel
  • Call History Panel

IP Office SoftConsole Configurability

IP Office SoftConsole has many configurable options available to the operator to customise the look and feel to their job requirements. The operator can tailor the usability specifically to each their personal preferences. The following configuration options are available:

  • Incoming Calls – This tab enables the operator to manage the local SoftConsole directory by creating, editing and deleting entries from the selected directory. Also the operator is able to associate a script or media file with each specific entry.
  • Queue Mode – This tab enables the operator to configure the queue window with up to 8 hunt group queues, which will include a recall queue. Queues can be created, edited and deleted while also providing the operator with the additional benefit of positioning them in the queue window in order of operator preference. Management by exception is used to monitor queue status by enabling the operator to set up various alarm thresholds such as the Number of calls in queue and Longest waiting call time. A WAV media file can be associated with an alarm for further customization.
  • Park Slots – This tab enables the operator to define which park slots are accessible on a system wide basis up to a maximum of 16. The operator is also able to assign which numbers are used to access each park slot and where the slot appears in the park slot panel.
  • BLF Groups – This tab allows the operator to create and edit BLF groups.
  • Door Entry – This tab allows the operator to configure up to two door entries.
  • Directories – This tab enables the operator to choose access to the following directories: SoftConsole local directory, IP Office system directory and Microsoft Outlook contacts. Once chosen, the operator is able to map fields to directory entries.
  • Conferencing – This tab allows the operator to set up the names of the two conference rooms. The names will appear on the telephone displays of users in the conference room (maximum of 10 characters).
  • Keyboard Mapping – This tab allows the operator to assign keyboard short cut keys for SoftConsole functions.
  • Keyboard Actions – This tab allows the operator to specify the default action when alphabetic or numeric characters are pressed.
  • Alphabetic Keystrokes – Begin directory search or Open call annotation window
  • Numeric Keystrokes – Begin directory search or Open pop-up dial pad
  • Appearance – This tab allows the operator to change the appearance of SoftConsole fonts, skins and the call information window color.
  • SoftConsole – This tab allows the operator to save the changes made to the configuration of SoftConsole either automatically or manually to a local configuration file on the PC.